DAYTON, Ohio -- Rising data and identity theft is forcing dealerships to face growing security risks and legislative pressure. Dealers have an obligation to protect customer information kept in their dealer management systems (DMS).

To help dealers better monitor dealership data and third-party vendors accessing their Reynolds dealer management system, The Reynolds and Reynolds Company is introducing a Data Security Check service.

Reynolds’ Data Security Check takes recurring snapshots of system access activities within the DMS and compiles a comprehensive report. The report lists vendors accessing the system, system area(s) accessed and the logins being used to connect to the system. A security risk level is then assigned to each party found to be accessing the system.

Now, dealers can regularly monitor vendors’ system activities, evaluate potential security risks and help mitigate breaches and system performance issues resulting from improper activities.

For subscribers, Reynolds’ Data Security Check provides the following services and features:

  • System Security Report – Provides a list of names, descriptions of the areas accessed, and the login used to enter the system. The report helps dealers identify where potential data leaks may occur.

  • Security Risk Rating - Assigns a risk level to each entry on the System Security Report. Levels range from “Trust with Reynolds Certified Interface Vendor” to “Remove Immediately.”

    The Reynolds Certified Interface program allows approved software application providers access to the Reynolds DMS using standard data interfaces. Vendors certified under the program are regularly monitored and tested according to program guidelines.

  • Non-System Supported Software Check – A system check is run for non-system supported code/software being written or deposited on the dealer’s system. Helps to ensure data safety and to optimize DMS performance.

  • Quarterly Newsletter – Provides dealers a review of legislative activities in data security and compliance.

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